Your visit – Welcome Pack
If you are attending the Baillie Gifford Schools Programme this year, we will email you in June with a Welcome Pack containing maps and information about your visit to Edinburgh. These documents are also available to download on this page.
Please arrive at least 20 minutes before your first event – events start promptly and we have a strict no latecomers policy. Edinburgh is very busy during August so please schedule in extra travel time to allow for traffic congestion.
Get your book signed and chat to your favourite authors
All events in the Baillie Gifford Schools Programme are followed by a book signing. This is the perfect chance for your pupils to get their copy of the book signed and ask any burning questions that they may not have had a chance to ask during the event.
Eating and drinking
Come for the whole day and have a lunchtime break between events. There is space on the grass for a picnic – either bring your own packed lunches or buy sandwiches, drinks, snacks and ice-cream from our on-site cafés.
Please note that we cannot guarantee there will be a covered area available for you to eat your lunch in bad weather, except on Baillie Gifford Gala Day.
Spend time browsing in the bookshop
Our bookshops have one of the largest ranges of titles for children and young people in the UK, with all of the books featured in the Schools Programme handily located together so that you can easily find them. Visit our Books and Bookshops page for full details.
We recommend pupils browse the bookshop in the hour following your event.
£3 each for pupils and adults (one adult free with every 10 pupils)
£8 (£6 concessions) each for standard CLPL events
£15 (£12 concessions) each for CLPL Creative Writing Workshops
Concessions are available to over 60s, students, Young Scot cardholders, Jobseekers and disabled visitors.
Baillie Gifford Transport Fund
If you need financial support to transport your class to the Book Festival – whether you’re taking the train from Mallaig or the bus from Musselburgh – please apply for our Baillie Gifford Transport Fund.
First get an estimate of the cost of bringing your pupils to Charlotte Square Gardens for each trip.
On your booking form, fill in the estimated cost and relevant details.
Allocation of funding is based on economic need and geographical distance.
The closing date for Baillie Gifford Transport Fund applications is Monday 27 May. You will be notified by Thursday 30 May if your application has been successful and if it will be totally or partially subsidised.
You must invoice us for reimbursement of your Baillie Gifford Transport Fund allocation. The deadline for this is Wednesday 25 September 2019. (Please note: we cannot accept travel receipts – you must send an actual invoice.)
Special assistance and support services
The Baillie Gifford Schools Programme is open to all students. The Book Festival village and all venues are fully wheelchair accessible and we have accessible toilets including a Changing Places toilet. This year for the first time, we have an Access Team who will be able to help you navigate the site when you arrive.
Our venues house infra-red audio loops for students with hearing difficulties and we can also provide a British Sign Language interpreter given prior notice. Please let us know when booking, or before Friday 26 July at the latest, so that this can be arranged.
We also have an event for pupils with severe learning disabilities
including PMLD, which takes place on Monday 26 August.
Should any of your pupils require extra services or should you need more information to plan your visit, please email firstname.lastname@example.org
What to know more?
If you would like to talk to someone about the authors and events in the Baillie Gifford Schools Programme, please contact our Schools Booking Co-ordinator by emailing email@example.com